MEMORANDUM
To: Katalin
Voros, Operations Manager
From:
Subject: 2008 Year-End Report
Date: 13 January 2009
My responsibilities as Sr. Superintendent of the Cory
Hall Machine Shop last year were to manage day-to-day operations and provide
support to Material Science Engineering’s (MSE) machine shop. The Shop supported fifty-three Principal
Investigators from various departments including EECS/ERSO, Physics, ME, ChemE,
BNC/QB3, CNR, Astronomy, Life Sciences, NuclearE, ESPM, Biology, UCSF, LBNL,
BMLA, and MSE. The following report summarizes the activities and
accomplishments for 2008.
The Cory Hall Machine Shop is a 100% recharge operation
under ERSO management. In 2008 the unit consisted of one Sr. Superintendent, B.
Lake Jr., one Principal Laboratory Mechanician, J. Gavazza, two Development
Technician V’s, R. Amaral and A. Peterson, and a half-time Administrative
Assistant III,
The MSJMS program maintains a log of all work
orders that are submitted to the shop. It records several important pieces of
information that enable me to prioritize and assign projects to Shop personnel.
It keeps an on going record of current work load information. The “Time Log” is
a program which allows me to determine: who worked on what project, when it was
worked on, and how long it took to complete. When we combine the “Time Log”
document, submitted work order, and a copy of any material ordered, the loop is
closed. All questions can be answered, including time spent and what materials
were used at what cost. This system is the cornerstone of the business end of
our operation. The individual documents are updated daily and are reviewed
twice a month by me to ensure all information is current and accurate. I also
use this system to provide vital information for yearly performance appraisals,
which were submitted on time in 2008.
I
meet bi-weekly with the Microlab and Machine Shop Operations Manager, K. Voros,
to discuss workload, job priority, and general shop business and activities. I
chair monthly Shop meetings, which are attended by my supervisor, K. Voros, and
shop personnel including MSE staff. We have an agenda and discuss financial
status, open items from previous meetings, projects specific to the safety and
development of the Shop, general housekeeping issues and other items as needed.
The
Cory Hall Machine Shop completed 387 jobs for 53 PI’s and the Microlab in FY
2007/2008. There were 132 jobs submitted in the form of job requests from the
Microlab. In addition we provided 239 hours of Proforma work for EECS, which
included support for instructional laboratories and classrooms, removing and
remounting shelving, engraving plaques and nameplates, and installing
audio/visual equipment.
Our website, http://mshop-erso.berkeley.edu,
features our capabilities, lists contact information, and has job request forms
and general information such as photographs of completed jobs. It has streamlined our operation by answering
some frequently asked questions and gives our customers an easy way contact
us. It is now even searchable through
Google as Cory Hall Machine Shop or ERSO Machine Shop.
Safety is always a concern and I work with the
campus EH&S department to stay current with information regarding our
responsibilities as a machine shop to provide a safe working environment. I
pride myself in keeping a safe, well-organized, clean and alert machine shop. I
am a participant on the Cory Hall Safety committee, which helps me stay tuned
to the changing environment we work in and allows me to pass on important
information and guidance.
III.
FINANCIAL STATUS
The
recharge rate is calculated to include all known and projected costs. R.
Spivey, Administrative Manager, supervises this activity. During fiscal year
2007/2008 the Cory Hall Machine Shop accumulated a debt of $34,105.00 (8.8%).
This total is beyond the campus’ acceptable tolerance for a recharge operation
but a waiver was granted.
To avoid going further into
arrears, several adjustments were made with regard to funding FTE’s. Effective
July, 2008, 50% of Sr. Supt. position is funded by CITRIS, effective May, 2008,
100% of one Dev. Tech V and the AAIII positions are funded by the Microlab.
Finances for the two components of the joint shop,
ERSO and MSE, remain separate except for some shared supplies which are split
65% ERSO and 35% MSE.